Checking multiple calendars for mutual availability

Checking multiple calendars for availability is a good solution if:

  • You manage your schedule across different calendars and want to make sure you have no conflicting events
  • You want to make sure a person and a resource are available at the time of booking
  • You want multiple people in the office to be available for the appointment
In this article:

Select calendars to check for conflicts
Add bookings to all calendars
Pricing for checking multiple calendars

Select calendars to check for conflicts

Select as many calendars as you want YouCanBook.me to check for availability. Where any existing busy events are found on any of the calendars, that time will be blocked from booking within YouCanBook.me. 

On your booking page, navigate to Calendar & Teams and select Edit.

Select the calendars under your calendar account you want to check for mutual availability. When you're finished, click Next

Decide which of the selected calendars you would like new bookings added to. Bookings cannot be added to any calendar marked Read Only. 

If you are connecting to multiple people's calendar, follow the next step to invite them to the booking. 

If you are taking group bookings, busy events on any of the checked calendars will take up available booking slots. 

Add new bookings to all calendars

Under Calendar & Teams you selected a single calendar to add new bookings to. You can invite additional calendars as participants on the booking so new bookings are also added to their calendar.

To do this, navigate to Notifications > Calendar Events

Make sure Invite participants to calendar event is toggled on. In the field below, enter the email address of anyone who should receive this booking on their calendar. 

Pricing for checking multiple calendars

The basic YouCanBook.me subscription includes checking 1 calendar for availability. Increasing the number of calendars we check for availability will impact your subscription costs