Use units per slot to take group bookings

Multiple bookings per time slot allows you to take group bookings, up to 50 people at a time. will continue to allow you to take bookings in that time slot until your desired number of bookings is reached. 

In this article:

Setup multiple bookings per time slot
Working with existing events in your calendar
Sharing a video link for group bookings
Referencing slots booked in emails & SMS
Adjust number of available slots
Completing block time slots
Use Custom Availability to define available slots

Activate Multiple bookings per time slot

Under the Times & Availability > Duration & display, click Allow multiple bookings per time slot to activate this feature.

Set the number of bookings you want to take in each available time slot, and save your changes. 

The maximum number of bookings per time slot is 50, and the setting applies to all appointment types on your booking page.

When you allow more than one booking at a time, will add a question to your booking form called "How many do you need?" This directly affects the number of slots a client can book at one time, and will adjust any set price for bookings

You can choose to keep this question on your booking form and edit the text to make the question more relevant to your client, such as "how many in your group?" or you can delete the question from your booking form, so each client can only book one of your available slots. 

As you receive each booking in that your open time slot, it will appear as an individual event in your calendar. After your set number of bookings has been received, that time will no longer be available for booking in

Working with existing events in your calendar

When you are taking more than 1 booking in a time slot, busy events in your calendar appear to take up just one of those available time slots, leaving you to still receive a booking on top of that existing event.

To avoid being double booked, you'll either need to fully block time on your calendar so won't display that time for booking, or use Custom Availability to define your availability just when you're free on your calendar. 

Sharing a video link for group bookings

The Zoom integration does not currently support group bookings. Using the Zoom integration with units per slot on means each booker would receive a unique Zoom link, and be assigned to a different Zoom room. 

To have everyone appear in the same room at the same time, share a static Zoom link on booking pages where you are taking more than one booking in a time slot.

Referencing the slots booked in emails & SMS

Using the shorthand code {UNITS}, you can reference the number of slots a booker has reserved in a single booking. Use this shorthand code anywhere you want to display the number of slots booked.

For example:

  • Your confirmation email can include the line "You've reserved {UNITS} spots for the training on {START-DATE}."
  • The calendar event title can say "{FNAME} booked {UNITS} spots" to show at a glance how many spots have been booked on your linked calendar.

Adjusting available booking slots

The number of slots taken by each booking is controlled by a simple code in the event description. If a booker takes more than 1 slot in a booking, you will see YCBM-UNITS-X in the calendar event description, where X is the number of slots they have reserved.  

You can adjust how many slots a client has booked by manually adjusting the X in that code to be the number of slots you want that client to have. 

If a client booked 10 slots and you only want them to have 1 slot, remove YCBM-UNITS-10 from your calendar event and will open up more slots on your booking page. 

Want to take less bookings in a certain time slot? Add YCBM-UNITS-X to any busy event where X is the number of slots you want to block from being booked. 

You are taking 10 bookings per time slot, but on Friday morning, you can take only 5 bookings. Add a busy event with  YCBM-UNITS-5 in the description of the event. This will block out 5 slots and only leave 5 left for booking.

Completely block time slots

When using units per slot, your booking page will only show a time as unavailable for booking if all of those possible slots have been filled with bookings or other busy events on your calendar.

That means it is possible to take bookings on top of existing busy events in your calendar. To prevent this and fully block out a time when you have another meeting and can't take any bookings, add  YCBM-OVERRIDE-UNITS into the event description the busy event on your calendar.

Use Custom Availability to define open slots

Instead of adding YCBM-OVERRIDE-UNITS to all of the busy events in your calendar to prevent yourself from being double booked, use Custom Availability. Custom Availability allows you to define exactly when you're available for bookings, and only that time is displayed for booking. When you want to remove a time slot from being booked, just delete that Custom Availability event from your linked calendar.