Working across multiple timezones
YouCanBook.me helps you take bookings wherever you are in the world, even when you're:
- You're traveling to a different timezone for a fixed period of time
- Regularly traveling between time zones
- You manage a team in multiple time zones
Traveling to a different timezone for a fixed amount of time
If you're traveling to a new timezone for a fixed amount of time (i.e. a week long conference), you can first create a separate sub calendar in your calendar account to hold all of the bookings for that fixed period of time. If you're using Google Calendar, this can be done by clicking the + next to Other calendars
Give this new calendar a name and set it to the correct time zone of where you'll be traveling to, and click create calendar.
In YouCanBook.me, you'll create a new page on your dashboard just for these conference bookings
You will direct your conference attendees to this new booking link.
On the Calendars & teams page, you'll select your newly created calendar:
And on the Times & availability > Language & Timezones section, make sure we are detecting the correct timezone from your newly created calendar.
You'll also want to do some customization of your availability under Times & Availability, like:
- Set a fixed start & end date on this page, so that people can only book during the days of the conference.
- Set the working hours of the times you'll be in that timezone
- Set the duration of the meetings you'll take
If you're located in a different timezone than your conference, you may see the start times in the preview window different than your set working hours. That is because we are auto-detecting your current timezone from your IP address. Booking will go into your calendar at the timezone detected from your linked calendar.
Managing your schedule for regular travel between time zones
If your travel requires you to regularly be in different time zones taking bookings and you want just one booking link, you'll want to use our Custom Availability feature. This will allow you to set your working hours across time zones, all on the same linked calendar.
In this example, we are based in New York, but our work takes us back and forth to London. We need to take bookings no matter where we are.
Under Times & availability, select Custom Availability we've set our working hours to accommodate both timezones we travel between.
Next we've selected our Custom Availability phrase "available."
The next step is to add events on our Google Calendar at the times we are available in each place.
At the beginning of the week you are available 9am – 5pm US/Eastern, but at the end of the week you'll be in London and available from 9am - 5pm (which equates to 4am - 12pm in New York) your Google Calendar will look like this:
When you travel between time zones, your linked calendar timezone updates automatically. So the Custom Availability times shift - and make perfect sense in the correct timezone.
Tip: If you are traveling between time zones and your YouCanBook.me page is set to auto-detect your timezone from your linked calendar, the page timezone will change. You can lock in the timezone of your booking page by deselecting the Automatically detect timezone from my calendar.
Managing team members in different time zones
You can allow your team members across multiple time zones to take bookings on the same booking page, using Custom Availability.
This article walks you through the step by step of setting up your team.