Set up your booking page in 5 steps
Follow these steps and have your booking page ready for the public in no time.
Link your Calendar
Customize your booking link
Set your Availability
Set Meeting Length
Check your timezone
1. Link your Calendar
YouCanBook.me will read your linked calendar for free and busy times to display your correct availability. We need at least 1 calendar linked to your account to look for availability and create new events.
You can integrate as many calendar accounts as you need on the Integrations page.
Under Calendar & teams make sure we are checking the correct calendar on your desired calendar account. Click Edit to change the calendar.
Select the calendars you would like YouCanBook.me to search for availability - and then which calendar it should write new events to. Selecting more than one calendar will impact your monthly subscription price and may impact the availability shown on your booking page.
Related articles: Integrating your calendar, Checking multiple calendars for availability, Invite your team to join your account
2. Customize your page
1 - Add a headshot or company logo to quickly identify your booking page.
2 - Edit your booking page title to reflect the purpose of this booking page
3 - Customize the booking page link that you'll share with bookers - it must be a minimum of 3 characters, and can only include letters, numbers and dashes.
4 - In the Booking page Intro box, you can include up to 220 characters for your bookers to see - anything that is pertinent to them booking should be included in this field.
Related articles: Creating a custom booking link, adding logos
3. Set your Availability
Under the Times & availability select Repeating availability and edit your working hours. These are the general times you are available to be booked from week to week. YouCanBook.me will display these times as available for booking every week, but will automatically block out times you already have meetings or events on your linked calendar.
You can also set up a lunch break that occurs every day, or set a fixed start and end date if you only are available for a specific range of dates.
Related articles: Set your weekly schedule, blocking time in your schedule, fixed start and end dates, using Custom Availability.
4. Set your meeting duration
Under Times & availability > Duration & Display, you'll configure the length of your bookings.
First, select your grid display:
This will be the increments of time in which we display your available bookings. The smaller the increment, the more flexibility you can have on potential start times for your appointments.
Tip: To offer bookings at the top and bottom of the hour, set a 30 minute grid display.
Second, decide how you want to be booked:
- A fixed booking duration with offer booking slots of all the same length
- A flexible booking duration allows your client to decide how long the meeting will be
- Alternatively you can choose to use Appointment types, where you set the fixed length of specific services you offer.
Related articles: Flexible meeting duration, adding padding, using Units per slot, setting a minimum and maximum notice for bookings.
5. Check the timezone for your booking page
YouCanBook.me will automatically detect the timezone of your booking page from your linked calendar. If this timezone is wrong, you can edit the settings in your own calendar account settings, or uncheck the box Automatically detect time zone from my calendar and select the correct timezone from the dropdown box.
You will also want to decide if you want to automatically detect the timezone of your booker. If all of your bookers are in the same timezone as you, you can uncheck the box Automatically detect booker timezone, and everyone will view your availability in the same timezone of your booking page.
Related articles: Why am I not showing as available?, changing language and time/date format.
Share your link!
You've got the basics covered - so it's time to start sharing. You can embed your page in your website, or add it as a signature in your email.