Sharing Calendar Permissions with Microsoft

Connect to your team members Outlook calendars by inviting them as a Contributor on your account. This will allow them to share their Outlook calendar directly with your YouCanBook.me account, as well as their Zoom credentials.

The directions below can be followed if your colleague does not want to create a YouCanBook.me account to share their calendar. In some cases, following these directions may not result in the calendar being shared with sufficient permissions for YouCanBook.me to access it. In that case, we recommend inviting the user as a Contributor on the account

In this article:

Sharing a calendar within Microsoft 
Integrating a calendar directly

The examples provided here are written specifically for users who integrate more than one Microsoft calendar account with a single ("centralized") YouCanBook.me account.

If you are integrating a single Microsoft calendar account with a single YouCanBook.me account, the steps are the same as the "Integrating a calendar directly" instructions.

Sharing calendar within Microsoft

Please note that there are several versions of Microsoft and different ways to share calendars. The method below is for Outlook Live.

  • Click the calendar you want to share, and select Sharing and Permissions.
  • Select the calendar to share and add the email address of the Microsoft calendar account that is integrated with YouCanBook.me - check with your colleague, as this may be different than their YouCanBook.me account email address. 
  • Select the permissions level Can Edit and then Click Share.

Once this is done, you'll see their calendar as an option in the dropdown menu of the Calendar & teams section of your booking page as shown below.

Integrate the calendar directly

In some cases, you'll find that sharing permissions doesn't work as expected across Microsoft calendars. If this occurs, you'll need to integrate your colleagues' calendar directly into the centralized YouCanBook.me account. 

1. Log into the centralized YouCanBook.me account

2. Once logged in, navigate to the Integrations page

3. Click " Connect" under the type of calendar you would like to add to the centralized account

4. Enter their Microsoft calendar credentials for the Microsoft account to integrate, and associated calendar will be added to the centralized account. 

Once this is complete, the newly-integrated Microsoft calendar account will be listed on the Integrations page of the centralized YouCanBook.me account, and you'll be able to connect any booking page in the YCBM account to the Microsoft calendar. 

Additional Resources From Microsoft Support:

  • Sharing your calendar in Outlook Web App - Outlook
    Share your calendar with people inside or outside your organization in Outlook or Outlook Web App if you're using Office 365 or another Microsoft Exchange-based email ... 
    Applies To: Outlook Web App for Office 365, Outlook Web App for Office 365 Small Business, Outlook Web App 
  • Share an Outlook calendar with other people - Outlook
    Share your Outlook calendar with others via email or through an Exchange Server account. 
    Applies To: Outlook 2016, Outlook 2013 
  • Share an Outlook calendar with other people - Outlook
    You can share calendar information with other people by using Microsoft Outlook 2010 in three ways: By email. With Microsoft Exchange Server accounts 
    Applies To: Outlook 2010 
  • Share your calendar information - Outlook
    You can share calendar information with other people by using Microsoft Office Outlook 2007 in many ways. You can choose the method that is best for you, depending on ... 
    Applies To: Outlook 2007