How to create a new notification to a team member

YouCanBook.me helps keep your team members informed about the bookings they receive on their booking pages with unlimited emails and optional SMS messages.

This article provides directions to create: 
A new email notification to a team member
A new SMS notification to a team member

Other articles discuss: 
Creating a new notification to yourself
Creating a new notification to your booker

Create a new email notification to a team member

When you activate the Teams feature, YouCanBook.me will automatically add a set of notifications to the team member to confirm the booking, and to keep them in the loop when a booking is cancelled or rescheduled. However, you can add a new email notification to the team member that was booked under any part of the notification settings.

To add a new notification to a team member, select your booking page from the Dashboard and navigate to Notifications  > Actions.

Select when you'd like to send an email notification to the team member (after a new booking is made, if the booking is rescheduled, if the booking is cancelled, reminder before the booking, after the appointment is made).

Click the  to create a new notification. And then select Email

You can now customize this new notification to send to your Team Member who is receiving the booking.

  1. Edit the name of this notification so you can easily identify it in the Notifications section
  2. Edit the timing of when this notification will send
  3. Edit the To email address by selecting Team Member email from the dropdown menu, or selecting custom email and entering the email addresses in the provided box
  4. Edit the subject line of the email
  5. Edit the email content so that it is customized with the information your team member needs about this booking. Use shorthand codes from your booking form to pull in information your booker has provided.

Create a new SMS notification to a team member

This solution is recommended if you're using the Assume no preference option on your tam booking page, so the team members mobile number is not exposed to all bookers.

Before adding a new SMS notification to the team member, make sure you have first purchased SMS credits on your Account page.

To send an SMS notification to the team member booked, you'll need to enter their mobile phone number in the Team Description box on the Calendar & Teams page. This box can only contain the phone number to correctly send an SMS, and the phone number format must be +XXXXXXXX (the plus sign followed by the country code, and then the phone number).


To hide this number from your booker, make sure Assume no preference is checked under Calendar & Teams. On the booking form, delete the Team Description question. 

Navigate to Notifications  > Actions and select when you'd like to send a SMS notification (after a new booking is made, if the booking is rescheduled, if the booking is cancelled, reminder before the booking, after the appointment is made).

Click the + to create a new notification, and select SMS.

Edit this newly created notification.

  1. Edit the name of this notification so you can easily identify it in the Notifications section
  2. Select when you want the SMS to send
  3. Select Custom phone number and type {TEAM-DESCRIPTION} in the box provided. This will pull in the mobile number of the team member that was booked.
  4. Edit the message you want to send to the team member about this booking. Each SMS credit is 160 characters, and special characters may take more than one character. Check here to see how many credits your message will take.