Zoom integration

Our Zoom integration is in Beta. Currently you can:

  • Integrate a single Zoom account into YouCanBook.me
  • Generate a unique meeting link for each booking
  • use the shorthand codes {ZOOM} and {ZOOM-LINK} in all of your communications with your booker

Future releases will support connecting multiple Zoom accounts for the Teams feature and allowing units per slot for Zoom group calls. 

In this article:

Integrate your Zoom account
Generate a unique meeting link
Using {ZOOM-LINK} and {ZOOM} in your confirmation emails
Activating your meeting link

Integrate your Zoom account

Navigate to your Integrations page from the top right hand dropdown menu (or click here).

Scroll down to the integrate with additional services section and under the Zoom option, click Connect.

You may be asked to give pre-approval. Grant the pre-approval and then authorize the connection. Make sure you are already logged into your Zoom account in another browser window.

Your Zoom account is now integrated into YouCanBook.me and ready to use!

Generate a unique Zoom meeting link

From your YouCanBook.me Dashboard, and select the booking profile you want to use. Under Notifications > Calendar Events select the option to create a virtual meeting using zoom. 

With each booking you receive, a unique Zoom link will be added to the event location of your calendar event. 

If you have Invite participants to your calendar event toggled on, the booking will be added to your bookers calendar as well, with the Zoom link in the location. 

Using {ZOOM-LINK} and {ZOOM} in your confirmation emails & calendar event

Use the shorthand code {ZOOM-LINK} in your calendar event description and in your SMS reminders. 

Use the  shorthand code {ZOOM} in emails to bookers - as this produces a clickable link for your unique meeting link. 

Activate the meeting link

Meetings booked through YouCanBook.me will not appear in your Zoom dashboard. This may be a part of future releases.

The unique zoom meeting link for each meeting is activated 1 hour before of the start of the appointment. This ensures we only generate meetings when they are needed. Clicking on the link more than 1 hour before the start of the appointment will show a message that the meeting has not started yet.

We recommend that you create a reminder email or SMS to yourself 1 hour to 15 minutes before the appointment to yourself to activate the Zoom link, or send a reminder to your booker with the {ZOOM} link so they remember to log in and join your session. 

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