Integrating a calendar with YouCanBook.me

YouCanBook.me needs permission to access your calendar account so that we can read your free/busy times on your calendar, and so that new bookings can be written to that calendar. 

In this article we discuss:
How to integrate a new calendar account
How to remove an integrated calendar account
How to change an integrated calendar


How to integrate a calendar account

Your calendar account is your Google or Microsoft calendar that will connect to YouCanBook.me. You can integrate as many calendar accounts as you need.

  1. Click the settings chevron in the top right of your screen and select Integrations
  2. Click the Connect button under the calendar account you want to link.
  3. Enter your credentials for the new calendar.  
  4. Return to your dashboard and on the booking profile you want to edit, click Edit Settings.
  5. Go to Calendar & teams and select the calendar(s) you want us to look at for availability.  More details on that here.

How to remove an integrated account

  1. Click the settings chevron in the top right of your screen and select Integrations
  2. Select click Disconnect under the calendar you want to remove.
  3. A pop up will appear asking you to confirm you are removing this calendar from YouCanBook.me. Type DELETE in the box.
  4. All of the bookings that occured on this calendar will appear as cancelled in your YouCanBook.me bookings dashboard

How to change an integrated calendar

  1. Click the settings chevron in the top right of your screen and select Integrations
  2. Click the Disconnect button beside your current calendar (current bookings will still be accessible via the linked calendar) 
  3. Click the "Connect" button for the calendar you want to link. 
  4. Enter your credentials for the new calendar.

Please note:

For Daylite calendars (info from Daylite Support page) here are your login details:

  • Server: your-servers-address
    User Name: Your Daylite username
    Password: Your Daylite Password
    Port: 6188
    *for SSL options upgrade to   Daylite Cloud

    Also, the Daylite calendar needs to be one calendar. This setting can be changed via Daylite's preferences > Calendar Sharing > In Other Apps. 
Our integration with Daylite is not fully supported. The requests that Daylite is making do not communicate well with our platform in order to fire off email notifications correctly. Basically, our system isn’t getting a reliable signal from Daylite at the point we need to check-in before sending an email. Since we can’t verify the event hasn’t been cancelled or moved, we “fail-safe” by not sending the message. Due to our limited engineering bandwidth, we recommend using Google.
5. The last step is to select the calendar from the account you have just integrated that you want YouCanBook.me to look at for your availability.  To do that, head to the Dashboard and follow the instructions on this page.  
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