Invite team members as contributors

The teams feature allows multiple people to receive bookings on the same booking link. Each team members availability will be based on their personal calendar, and they will receive bookings directly into their Google or Outlook calendar.

To access each team members calendar, invite them to join your account as a Contributor. They will be able to share their Google or Outlook Calendar directly with your YouCanBook.me account, as well as their personal Zoom account details. 

Once your team has joined your account, you can start adding them to your booking pages!

In this article:

Invite your team members
How team members accept the invitation
How team members integrate their Zoom accounts
How to connect your team to booking pages

Invite your team members

Invite team members via this link, or by selecting Team Management from the dropdown menu. Click the Invite team members button to get started.


Start entering the email addresses of the team members you'd like to invite to join your account as a contributor. This will trigger an email to them. 

Inviting an existing YouCanBook.me user

If your team member already has a YouCanBook.me account, the email will come with the subject line "[account email] has requested control over your YouCanBook.me account." 

When the team member accepts this invitation, they will no longer be able to access any booking pages on their existing account, and their account will revert from Account Owner to Account Contributor. Any booking pages on their existing account will be automatically moved into the Account Owners dashboard. 

Inviting a new YouCanBook.me user

If your team member does not have an existing YouCanBook.me account, the email will come with the subject line "You’ve been invited to join YouCanBook.me." They will click Accept Invitation from the email, and follow the prompts to create a Contributor account. 

How team members accept the invitation

When the team member accepts the invitation from their email, they'll be taken into YouCanBook.me to start the setup process. First they will be prompted to accept the invitation to join the team account, along with YouCanBook.me terms of service. 

To complete the account setup, each team member will enter their name and select a password for their account, and then select the calendar account they want to integrate with YouCanBook.me. This is the calendar account where all their bookings will reside. 

How team members integrate their Zoom accounts

Once each team member has integrated their selected calendar, they'll be taken to their Account page. From here each team member can click on Integrations to integrate additional calendar accounts, or their personal Zoom account.

When a team member has accepted the invitation as a Contributor, you can connect to their calendar on any of your existing booking pages, or create a new booking page

Click here to read our full setup guide for teams.