Customizing the bookers' calendar event

By default, YouCanBook.me will automatically add the event to both your calendar and to your client's. Read this guide on how to customize what the client sees on their calendar. 

Invite Participants to your calendar event

When invite your booker as a participant to the event, the event is automatically added to their calendar at the time of booking. They will also receive a calendar invitation email generated by your Google or Outlook account, in addition to any confirmation email scheduled to send through YouCanBook.me. 

Under Notifications > Calendar events, toggle Invite participants to your calendar event to On. 

Select the Email field from your booking form, or "All Emails" so that the event is added to the calendar linked to the email they provide on your booking form. 

The calendar event will appear the same on your calendar as on theirs - so make sure the event title and description provides all the details your clients need to see. 

Create a custom event for bookers

When you do not invite your booker as a participant on the event, they need to manually add the booking to their calendar using the Add to Calendar buttons. Turning off Invite participants will also stop the calendar invitation email from being sent, but all notifications scheduled to send through YouCanBook.me will still send. 

Under Notifications > Calendar events, toggle Invite participants to your calendar event to  Off. Next, on the top right, click Booker calendar event. 

You can now customize the way the event appears in your bookers' calendar. When they click the Add to calendar buttons in their confirmation email, this is how the event will appear. You can use the { } in the toolbar to access any of the shorthand codes from your booking page to customize details about their event.

• Use {FORMFIELDS} to include all the information they filled out on the booking form,
• Use {ZOOM-LINK} to add your unique Zoom link for that booking.
• Use {GOOGLEMEET-LINK} to add the unique Google Meet link for that booking