Checking mutual availability across team members

You can create a booking page that allows your booker to schedule a time to meet with multiple people on your team at the same time. This is a good option if you need to book: 

  • A sales call with the multiple account managers
  • A support call with a customer support team member and engineer
  • An interview with a multiple recruiters
In this article:

Checking multiple calendars
Adding booking to all calendars

Checking multiple calendars for mutual availability

When we check multiple calendars for availability, only free time across both calendars will be available for booking on the YouCanBook.me side, so your booker will only select a time when all parties are available to meet. 

Navigate to Calendar & teams. Click Edit to select the calendars you want YouCanBook.me to check for availability. 

Check the box next to the calendars you would like this booking page to check for availability, and deselect any calendars you don't want us to check. When done, click Next

Select which calendar the booking will be added to. This is the calendar that will send the calendar invitation to your booker. The booking will be added to additional calendars in the next step. When done, click Finish & Save.

Adding bookings to all calendars

To add the booking to everyone's calendar, use the Invite participants feature under Notifications > Calendar events. Add the email address of the team members who would like to have the booking added on their calendar. You can also add the email address of any shared resource you would like to book. Remove email addresses by clicking the x next to the email. 

"All booking form emails" are the email addresses entered on your booking form, so your booker will also have this event automatically added to their calendar