Connect to team members Zoom accounts

Once you've invited your team to join your account, you can generate unique Zoom links from their personal Zoom accounts on any of your booking pages by turning on the Teams feature.

In this article:

Invite team members as contributors
Link to team members calendar & Zoom account
Share team members Zoom link in Calendar Event & Confirmation Emails
Joining the Zoom call

Invite team members as contributors

If you haven't already, invite your team to join your account as a Contributor. This will allow them to integrate both their calendar account for bookings, and their individual Zoom accounts to generate unique video links for each booking. 

Each team member should integrate a unique Zoom account. If they do not have an individual Zoom account, they can create a free one

To link to a team members Zoom account on your booking page, navigate to Calendar & Teams and turn teams On

For each team member on the booking page, add their name, email, select the correct calendar YouCanBook.me should check for conflicts and add new bookings to, and then select their Zoom account from the list of integrated Zoom accounts.

When creating a booking page for a single team member, you will still need to turn Teams On to generate a link from their personal Zoom account. Check  Assume no preference under Calendar & teams to bypass the team member selection on the live booking page. 

Share team members Zoom link in Calendar Event & Emails

Under Notifications > Calendar Events, select Zoom as the event location. This will add the uniquely generated Zoom link to the calendar event on the team members calendar, and on their bookers calendar if Invite participants is toggled on. 


Under Notifications > Actions, add the shorthand code {ZOOM} to any email you want the Zoom link to appear for the booker, including the reminder email before the start of the appointment. 

Joining the Zoom call

To join the Zoom call, each team member will click on the Zoom link in their calendar event. As long as they are logged into their Zoom account, the link will recognize them as the host and redirect to open Zoom. The Zoom link becomes active 30 minutes before the start of the meeting. 

Zoom meetings created by YouCanBook.me will not appear in the Zoom dashboard.