Generate unique Google Meet links for bookings

You can generate a unique Google Meet link for all of your bookings made on YouCanBook.me if you are connected to a Google calendar. Follow this guide to share the details of your unique link in your calendar event, as well as the confirmation and reminder emails to your client.

In this article:

Adding Google Meet links to calendar event
Selecting Google Meet on a team booking page
Adding Google Meet links to your confirmation & reminder emails
Google Meet for group bookings

Adding Google Meet links to the calendar event

If you have Google calendar integrated with YouCanBook.me, you can choose Google Meet as your event location on your bookings. This will add the unique Google Meet link to the location field of the calendar event when you receive a new booking.

Navigate to Notifications > Calendar Events.

Click on Add event location, and select Google Meet from the dropdown list.

If Invite participant to calendar event is toggled on for your booking page, new bookings will also be added to your client's calendar with the same Google Meet link in the location field.

Setting Google Meet as the event location will add a link to your calendar event that looks like this:
https://testing.youcanbook.me/google-meet/YETL-NGRL-PXPC

The unique Google Meet link will become active 30 minutes before the start of the meeting. To start the meeting, simply click on the link and it will open the Google Meet window in your browser.

Selecting Google Meet on a team booking page

On a team booking page where all team members are taking bookings on a Google calendar, you can set Google Meet as the location of the meeting under Notifications > Calendar Events.

Click on Add event location, and select select Google Meet from the dropdown list.

Once the location is set as Google Meet, unique Google Meet links will be added to each team members calendar event when they receive new bookings. If Invite participant to calendar event is toggled on for your booking page, new bookings will also be added to the client's calendar with the same Google Meet link in the location field.

If any of the team members connected to the booking page are not using Google calendar, Google Meet links will still be generated for their bookings, but those links will not be active.

Setting Google Meet as the event location will add a link to each team members' calendar event that looks like this: https://testing.youcanbook.me/google-meet/YETL-NGRL-PXPC

The unique Google Meet link will become active 30 minutes before the start of the meeting. To start the meeting, the team member will click on the link in their calendar, and it will open the Google Meet window in their browser.

Adding Google Meet links to your confirmation & reminder emails

Use the shorthand code {GOOGLEMEET} to add the unique Google Meet link to your confirmation and reminder emails. Be sure to include this shorthand code so your client can easily access the meeting link from their email.

Editing the Google Meet hyperlink text

Instead of displaying the Google Meet link in your confirmation emails using {GOOGLEMEET}, you can hyperlink your own custom text that your client will click to join the Google Meet meeting by using {GOOGLEMEET-LINK}.

This shorthand code will display the raw Google Meet link that can be formatted into a hyperlink using this Markdown format:

[your text]({GOOGLEMEET-LINK}

Google Meet for group bookings

If you are taking group bookings on your booking page, Google Meet will generate a unique link for each separate booking. This means although multiple people have booked the same time, they will end up in different Google Meet rooms.

It is recommended to share a static link in the location field of your calendar event for group bookings, ensuring that everyone enters the same room at the same time for your group call.