How do I increase or reduce the number of calendars I am paying for?
At any time in your subscription you can increase or reduce the number of calendars you're paying for.
Adding More calendars to your subscription
- Adding Team Members
- Creating separate booking profiles
- Checking multiple calendars for availability
- "Too many linked calendars" message
Removing calendars from your subscription
- Deleting team members
- Turn profiles offline
- Uncheck calendars
- "You're paying for more calendars" message
Adding Team Members
If you're using the teams feature, you can setup your booking page to add as many team members as you need. Each team member will link to their own calendar.
When you're finished, you'll be prompted to update your subscription to pay for each calendar linked.
Create separate booking profiles
Each booking profile on your Dashboard can link to a different calendar. This is a good solution if you are booking multiple resources, each team member wants their own booking profile, or you are managing multiple businesses.
When you've created a separate booking profile for each instance and linked to its own calendar, you can update your subscription to adjust for the correct amount of calendars.
Checking multiple calendars for availability
One one single booking profile, you can check multiple calendars for mutual availability.
On your booking profile click Edit settings. Under Calendar & teams check the boxes next to the calendars you want YouCanBook.me to look at for availability. When you're finished setting up your booking profile, you can update your subscription to adjust for the correct amount of calendars.
Too Many linked calendars message
If you're connecting to more calendars than your subscription allows, you'll see messaging at the top of the page telling you that you are linking to more calendars than you are paying for, and a link to update your subscription. That will take you to the Billing page where you can upgrade your subscription.
The system will automatically credit you any previously paid subscription and calculate a new total for you:
Removing Team Members
To remove a team member, simply click the trash bin next to their name on the Calendar & teams tab.
Once you've removed the unnecessary team members, you'll be prompted to update your subscription with a grey banner at the top of your dashboard.
Set a booking profile offline
Profiles that are offline do not count towards your subscription total. Turn a profile offline if you no longer want to link to that calendar. You can also delete the profile completely (this action cannot be undone).
NOTE: Turning all your profiles offline does not cancel your subscription. To cancel your subscription click here.
Uncheck calendars on your profile
On your Integrations page you can see how many calendars you're linking to on which booking profiles. You can reduce this number at any time.
To reduce these linked calendars, go to the target booking profile, click Edit Settings and head to Calendar & Teams. Uncheck the calendars you no longer want us to check for availability.
NOTE: If a calendar is linked on more than one booking profile, you will need to remove it from all instances before downgrading subscription.
"You're paying for more calendars" message
Once you've fully unlinked the calendars you'll see a grey banner prompting you to update your subscription.
You'll see messaging at the top of the page telling you that you are linking to less calendars than you are paying for, and a link to update your subscription. That will take you to the Billing page where you can downgrade your subscription.
Downgrading an annual subscription will result in a credit to your account which will be applied to the next year's subscription. Downgrading a monthly subscription results in a credit to your account which will be applied to next month's subscription.