Request centralized billing

In this article:

When to request an admin account
Features of an admin account
How request centralized billing on your account

When to request an admin account

Request an admin account when you have a number of colleagues using YouCanBook.me under separate accounts and:

  • you want to consolidate payments into one monthly or annual payment
  • you want to have editing access to all booking pages across all accounts
  • you want reporting on booking activity across all accounts
  • you want to use alternative payment methods and take advantage of volume discounts
  • you're interested in having a dedicated account manager for larger accounts

Features of an admin account

The admin account has the following benefits:

  • Manages a single subscription payment from the admin account
  • Holds a central bank of SMS credits for users to access across all accounts
  • Can add or remove users to the paid account
  • Can increase or decrease the allocation of calendars to each user
  • View and export booking data for all users for internal reporting

For the accounts under the admin account - nothing changes about the way they access YouCanBook.me. They don't have access to the payment information or anyone else's account, just their own individual accounts. You can invite colleagues to join your paid account who don't have a YouCanBook.me - they'll be prompted to create an account with your invitation. 

How request centralized billing on your account

To request centralized billing on your account, fill out this form. Our Customer team will process it within 72 hours and get your subscription setup.

To determine how to best setup your account we need to know:

  • Will the admin also be taking bookings, or just operating as the admin for the account?
  • Will a generic email like bookings@yourcompany.com be used as the admin email address in case of employee movement? [Note: The email address used should be a monitored inbox as important account alerts and billing will go to this email.]
  • How many sub-accounts will be connected to the main account?
  • Will be billing be monthly or yearly? 

The next step

Once you've received an email from us confirming your subscription, you can start inviting your colleagues to join your paid account

This section of the knowledge base is all about setting up and managing your admin account. Click here to see all the articles.
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