How to block time in your schedule

YouCanBook.me checks your linked calendar for any existing conflicts, and blocks those times from being booked. If there are times or days you don't want to be available for booking, you can block out that time directly on your linked calendar.

In this article:

Blocking time in your day
Blocking an entire day or week
Blocking the same time period every day
Blocking different periods of time each week

Block time in your day

Any existing event in your calendar set to busy will block your availability from showing up on YouCanBook.me. To block off any time, create a busy event in your linked calendar.  When you have blocked your time, YouCanBook.me will show you as unavailable for bookings.  

If you are accepting  multiple bookings per time slot, include YCBM-OVERRIDE-UNITS in the event description to fully block that time slot from being booked. 
  • Create a new event on your linked Google or Microsoft calendar for the relevant timeframe.
  • Ensure the event you create is on the same calendar YouCanBook.me is checking for conflicts.
  • Set the event to Busy. 
  • Set the event to be a repeating/recurring event if you want to block the same time off every week.
  • Include YCBM-OVERRIDE-UNITS in your event description when you are taking multiple bookings in a time slot.
  • Block an entire day or week

    To block off an entire day or a week in your calendar from being booked, you can add an all-day event to your Google or Outlook calendar. Make sure you add this to the same calendar YouCanBook.me is looking to for conflicts, and make sure to set the all-day event to "busy" - these type of events usually revert to "free."

    If you are accepting multiple bookings per time slot, include YCBM-OVERRIDE-UNITS in the event description to fully block that time period from being booked.

    Step by step:

  • Create a new event on your linked Google or Microsoft calendar for the relevant timeframe.
  • Ensure the event you create is on the same calendar YouCanBook.me is checking for conflicts.
  • Check the box to make it an all-day event, and confirm the status of the event is Busy.
  • Include YCBM-OVERRIDE-UNITS in your event description when you are taking multiple bookings in a time slot.
  • Block the same time period every day

    The break feature in your YouCanBook.me settings will remove times from your booking page when you don't want to be booked. You can add a break under Times & Availability > Availability. 

    Block different periods of time each week

    If you need more flexibility over your schedule, or don't want to offer all of the available times on your calendar for booking Custom Availability is the solution for you. Instead of blocking off times you're not available, you'll create blocks of time on your calendar that will indicate you are available for booking. You can manage the availability you offer to your clients directly on your linked calendar, instead of adjusting settings within YouCanBook.me. 

    Setting up Custom Availability