Generate unique Google Meet links for bookings

You can generate a unique Google Meet link for all of your bookings made on YouCanBookMe if you are connected to a Google calendar.

Follow this guide to share the details of your unique link in your calendar event, as well as the confirmation and reminder emails to your client.

This feature is available on all our plans, including the Free one. 

Watch a quick video demonstration on how to enable Google Meet for your team. 

• Adding Google Meet links to calendar event
• Selecting Google Meet on a team booking page
• Adding Google Meet links to your SMS notification
• Google Meet for group bookings

Adding Google Meet links to the calendar event

If you have Google calendar integrated with YCBM, you can choose Google Meet as your event location on your bookings. This will add the unique Google Meet link to the location field of the calendar event when you receive a new booking.

1. Navigate to What Event details & Location.
2. Click on Add event location, and select Google Meet from the dropdown list. 

If Invite participant to calendar event is toggled on for your booking page, new bookings will also be added to your client's calendar with the same Google Meet link in the location field. 

Selecting Google Meet on a team booking page

On a team booking page where all team members are taking bookings on a Google calendar, you can set Google Meet as the location of the meeting under Who Calendar & Teams.

1. Click on a team member to confirm Google Meet is being used to generate links for team member bookings. 
2. If you see the confirmation message, unique Google Meet links will be added to each team member's calendar event when they receive new bookings. If Invite participant to calendar event is toggled on for your booking page, new bookings will also be added to the client's calendar with the same Google Meet link in the location field. 

If any of the team members connected to the booking page are not using Google Calendar, Google Meet links will still be generated for their bookings, but those links will not be active. 

Adding Google Meet links to your SMS notification

Use the shorthand code {GOOGLEMEET-LINK} to add the unique Google Meet link to your SMS message. Be sure to include this shorthand code so your client can easily access the meeting link from their email.

Google Meet for group bookings

If you are taking group bookings on your booking page, Google Meet will generate a unique link for each separate booking. This means although multiple people have booked the same time, they will end up in different Google Meet rooms.

It is recommended to share a static link in the location field of your confirmation emails for group bookings, ensuring that everyone enters the same room at the same time for your group call.

1. Go to What Event details & Location to select "No location" under How do you want to meet?
2. Navigate to Notifications to add the static link to the Confirmation email to booker. You will need to add the link to your calendar event and the remaining confirmation and reminder emails. 

For further questions, contact our team at support@youcanbook.me.

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