Choose how your team members are booked

In this guide you'll learn how to determine how your team members will receive bookings.

This feature is available on Teams plan.

Let booker select the team member

You can allow your booker to select which team member they'd like to book time with. 

This is a recommended solution if the booker already has a working relationship with someone on your team and needs to book time directly with them. 

Go to the "Who" section on your team booking page and select "Calendar & teams". Make sure that Teams is enabled for your booking page.

Select the option Booker chooses team member from a list.

What will my booking page look like?

When allowing your booker to select the team member, the first thing your bookers will see when visiting your booking page is the list of team members when visiting your booking page. 

Adjust the Team page intro text to give more context to the booker. 

Randomly assign bookings to a team member

You can allow YouCanBook.me to randomly assign bookings to team members. 

This option will hide the list of team members from your booker, and display the combined availability of everyone on your team. Bookings will be assigned at random based on the availability of all team members. If all team members are available at a certain time, each one can receive a booking in that slot. 

To access the team booking page, go to the "who" section and select "Calendar & teams". Make sure to enable the Teams option for your booking page.

Select the option Booker automatically assigned team member.

What will my booking page look like?

The first thing your bookers will see when visiting your booking page is the grid of available booking times. After selecting a time, you can decide if and where the booker will see which team member they've booked with.

Assign bookings based on team member order

While still hiding the list of team members from your booker, you can prioritize assignment of bookings to team members based on the order they are listed on your booking page. 

This is a booking page level setting, so you can decide which booking pages on your account will have priority-based bookings. 

Team members at the top of the list will be given higher priority and will be booked more frequently. 

Go to the Who section on your team booking page and click on Calendar & teams. Make sure to enable Teams for your booking page.

Select the option Booker automatically assigned team member, and then check the box Assign team member based on order.

With this option selected, team members will be prioritized for bookings based on the order they are listed on the Calendar & teams page. By reordering team members, you are changing the prioritization of bookings on the booking page for future bookings.

To reorder your team members, click on their card, and move it up or down on the list. 

For further questions, contact our team at support@youcanbook.me.
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