Round Robin for Your Team

If you are setting up a Team page (connecting multiple calendars to one booking page), you may want to have your team get an equal distribution of bookings. This can be done by using the Round Robin feature. 

This feature is available on the Teams plan. 

In this article: 

• How to set up Round Robin
• How to Optimize for Availability for the Booker
• How to Optimize for Equal Distribution 
• Frequently Asked Questions (FAQs) 

How to set up Round Robin

First, you will need to enable teams on your booking page.

1. Navigate to Who: Calendars & Team, and click the"Teams" box. 

Round Robin allows you to have more flexibility in managing your team and optimize your bookings based on their availability.

2. Next, you will choose to optimize the availability for the booker or equal distribution. 

How to Optimize for Availability for the Booker

This setting displays the combined availability of all team members. If multiple team members are free at a chosen time, we select from those with the fewest bookings.

How to Optimize for Equal Distribution

This setting displays the combined availability for team members who have the fewest bookings. We select from the team members with the fewest bookings and the most availability at a given time.

3. After you've selected an option, save all changes. 

Track the number of bookings across your team on the Bookings page, or click here. 

Frequently Asked Questions (FAQs)

1. How often does the system check for equal distribution?
   • The system checks the total of bookings over a rolling 28-day period.
2. What happens when a booking is canceled?
   • Even if a booking is canceled, it will still be counted in the total bookings for the 28 days.
3. Is this per booking page or account?
   • Currently, this is based on the booking page that the team members are connected to.

For further questions, contact our team at support@youcanbook.me.

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