If you're setting up support calls, sales demos, or webinars, you can easily share video conferencing links when your clients book a time with you. YouCanBookMe can create unique Zoom, Google Meet, and Microsoft Teams links, or you can provide a static link to your favorite video conferencing tool.
A static link means all your clients will use the same link to meet with you. The unique links generated by YouCanBookMe (Zoom, Google Meet, Teams) currently do not support group bookings. Share a static link with bookers if you're handling multiple bookings in a time slot.
This feature is available on all our plans, including the Free one.
In this article:
- Add a static meeting link in your event location
- Add a static meeting link to your confirmation and reminder emails
- Use Zapier to generate a unique meeting link
- Create video meeting links with Gruveo
Add a static meeting link to your calendar event
You can create a static meeting link for all your meetings on your video conferencing platform of choice, and enter that link on your calendar event for your booking page under Notifications Calendar Events.
As long as Invite participants to your calendar event is toggled On, your booker will have the event automatically added to their calendar with the meeting link information included.
Add a static meeting link to your confirmation and reminder emails
You'll also want to include the static link in the confirmation and reminder emails so your client knows how to meet with you.
1. Under Notifications, select the email template you want to add the link to, and use the link icon in the toolbar of that email to make your static link hyperlinked in the email.
2. Add the static link in the link text box and the Link URL text box.
3. You can use the preview screen to confirm the static link that will be used in your booking-related notifications.
Use Zapier to generate a unique meeting link
You can use our Zapier integration to create new meeting links for each of your bookings on tools including.
Whenever your client makes a booking through YouCanBook.me, Zapier can automatically create a new meeting link in your video call or webinar tool. It's an easy set-up that saves you a lot of time.
It's important to note that, when the booking is made, the confirmation email is sent from YouCanBook.me immediately. So it isn't possible to have the meeting link added to the confirmation email that the booker first receives.
But you can create a 2-step zap that creates the meeting link and then EITHER creates a draft email for you with those details (then you can simply click send for that draft to go to your customers at any point before the meeting starts) OR it can zap to your calendar to create an event with the link that you can use to invite the attendees. Check out our ready-made zap for GoToMeeting to see how this would work.
Creating meeting links with Gruveo
If you use Gruveo for your video meetings, you don't need to use the Zapier integration. You can simply create the links using the booking ID. In this case, the links can go out with the confirmation email. Here is a help page from Gruveo that explains the steps: https://about.gruveo.com/help/gruveo-youcanbookme/
For further questions, contact our team at support@youcanbook.me.
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