Whether you're conducting calls via our integrations with Zoom, Google Meet, or Microsoft Teams, you'll want to make sure you get the link to your clients so they know exactly how they'll meet with you.
In this guide, you'll learn how to share the unique meeting link in both the calendar event and in your confirmation and reminder emails.
This feature is available on all our plans, including the Free one.
- How to add the unique meeting link in your calendar event
- How to add the unique meeting link to your confirmation & reminder emails
- How to add the unique meeting link to your SMS reminders
How to add the unique meeting link to your calendar event
1. Edit the booking page, go to Additional options, Calendar events, and click the shorthand code icon "{}" to add event location to the calendar event description.
This will automatically add the unique link for that video conferencing service (e.g. Zoom) to the location field on your linked calendar.
- Setting Google Meet as the event location will add a link to your calendar event that looks like this:
https://testing.youcanbook.me/googlemeet/YETL-NGRL-PXPC.
To start the meeting, simply click on the link and it will open the Google Meet window in your browser. You will only see the option to generate a Google Meet link if your booking page is connected to a Google calendar.
- Setting Zoom as the event location will add a link to your calendar event that looks like this:
https://testing.youcanbook.me/zoom/YETL-NGRL-PXPC
To start the meeting, simply click on the link and it will open the Zoom app on your device.
- Setting Microsoft Teams as the event location will add a link to your calendar event that looks like this:
https://testing.youcanbook.me/msteams/YETL-NGRL-PXPC.
To start the meeting, simply click on the link and it will open MS Teams on your device. You will only see the option to generate an MS Teams link if your booking page is connected to a Microsoft calendar.
Add the unique link to your confirmation & reminder emails
In your emails to the client, you'll want to provide information about how you will meet. This includes adding the shorthand code that will display the unique meeting link for their call.
- To display the unique Zoom link, use the shorthand code {ZOOM}. Based on your Zoom account settings, you may also need to include {ZOOM-PASSWORD} to show the passcode to join your call.
- To display the unique Google Meet link, use the shorthand code {GOOGLEMEET}.
- To display the unique Microsoft Teams link, use the shorthand code {MSTEAMS}.
In the email your booker receives, this link will automatically be hyperlinked, so they can just click to join the call.
Add the unique meeting link to your SMS reminders
In SMS reminders, links are automatically hyperlinked by the SMS application. So adjust the shorthand code used in your SMS to share the unique meeting link, so that the link is displayed correctly.
- To share a Zoom link in the SMS reminder, use the shorthand code {ZOOM-LINK}
- To share a Google Meet link in the SMS reminder, use the shorthand code {GOOGLEMEET-LINK}
- To share a Microsoft Teams link in the SMS reminder, use the shorthand code {MSTEAMS-LINK}
The SMS service will automatically hyperlink these links when they are received by the client.
For further questions, contact our team at support@youcanbook.me.
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