Manage your linked calendars

YouCanBookMe pricing is based on the number of calendars checked for availability and the number of booking pages in your account. Navigate to the Plan & Billing page to view your calendar usage. 

This feature is available on all our plans. 

In this article:

• Linked to a single calendar for bookings
• Check multiple calendars for combined availability
• Allow team members to be booked independently on the same booking page

Link to a single calendar for bookings

This is the basic booking page setup. YouCanBookMe will check a single calendar in your integrated calendar account for any conflicts, and also add new bookings to this same calendar. Your integrated calendar account may contain many different calendars, such as your 'work' and 'personal' calendars. Each calendar in that account is counted as a separate calendar. 

1. Navigate to Calendar & Teams. Click "edit" to see a full list of calendars you can link to your booking page for availability. Select the calendar you want us to check for conflicts. Click "Next", and then "Finish & Save." 
2. Any busy events on this selected calendar will block out your availability automatically on your YCBM page.

Part of a team account? It is advisable to enable Teams in the "Who" section when setting up a booking page for an individual. This will enable you to link to the individual's calendar and create distinct video conference links.

Linked to multiple calendars for combined availability

You can ask YCBM to check multiple calendars for conflicts and only display open booking times when there is availability across all calendars. Your subscription price will be based on how many calendars are being checked for conflicts and the number of booking pages. 

Try this solution if:

1. • you keep separate calendars for your work and personal life
   • you are booking internal meetings and more than one person needs to be present
   • you need to check both your calendar and the conference room schedule

1. Navigate to Calendar & Teams. Click Edit to see a full list of calendars you can connect to. Select as many calendars as you want us to check for combined availability.

Bookings will be initially added to a single calendar, but the other calendars can be invited as participants on new bookings. 

Your booking page will only display available times for booking when all selected calendars have free time available. Any busy event on any of the calendars selected will render that time unavailable for booking.

If your colleague's calendar is not visible in the "Who" section, kindly request them to share their calendar with the Account Owner or to join your team account.

Allow team members to be booked independently on the same booking page

This feature is available on the Teams plan. You can create a Team booking page that connects multiple team members to their unique calendar, so they can be booked independently. You create a single link to share with your clients that represents the entire department or team. 

Try this solution if:

• you have a team of people who can accept bookings and you want their calendars to act independently of each other
• you have separate locations and want to offer different availability for each location
• you have multiple resources that can be booked independently of each other

1. To set up a team booking page, navigate to Calendar & Teams. Toggle Teams to On.
2. Create a different team member for each member of your team, including adding their name, email address, and correct calendar to check for conflicts, and connecting their Zoom account if needed.
3. Each team member will be able to receive bookings directly into their calendar based on their availability.
4. For more guidance on setting up a team booking page, start here.

For further questions, contact our team at support@youcanbook.me.
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