You can create a booking page on your account for yourself or for any of your team members. This guide will walk you through the essential setup of any booking page.
This feature is available on the All plans.
In this article:
- Create a new booking page on the dashboard
- Link the booking page to external calendars
- Configure Timezone & Language settings
- Set availability for the booking page
- Additional setup options
- FAQ on creating booking pages
Create a new booking page on the dashboard
From your dashboard, click Create booking page. You can also Duplicate an existing booking page from the Edit Settings menu.
Once the page has been created, click Edit Settings to start editing.
On the General page, you can:
1 - Upload a logo or headshot to represent this booking page
2 - Set the Booking page title to help identify the booking page
3 - How do you want to meet? Select the location.
4 - customize the booking page link
5 - provide booking instructions for your clients (up to 220 characters)
Link booking page to external calendars
YouCanBookMe will link to your preferred calendars to check for conflicts. This will also be the same calendar where new bookings are added. To select which calendars a booking page is linked to, navigate to Calendar & Teams. Click Edit to select from among the calendars in the account you've integrated with YouCanBookMe.
If you don't see the preferred calendar listed, integrate an additional calendar account on your Integrations page, or ask your team member to join your account to share their calendar.
Setting up an individual booking page on a team account?
Turn on Teams to link to a team members personal Zoom account, or to connect multiple people to the same booking page.
Configure Timezone & Language settings
YouCanBookMe will set the timezone of your booking page based on what we've detected from your linked calendar. This will influence what time bookings appear on your Google or Outlook calendar.
Go to Language & Timezones and check if your timezone is accurate. If it is wrong, you can adjust the timezone setting in your Google or Outlook account by following this link, or you can manually set the timezone on the booking page by disabling the option to automatically detect the timezone from your calendar.
Next you will determine how your clients will see your availability.
- This auto-detection is based on the IP address of your client's device at the time of booking.
- Uncheck Automatically detect booker timezone and everyone who opens your booking page will see the times listed in your calendar timezone, no matter where they are located.
You can customize the language of your booking page in the Language & Timezones settings. This allows you to manually translate elements like the booking page introduction and question labels on your booking form into your desired language.
Further reading: Translating your booking page
Set booking page availability
Each booking page on your account can be configured with different availability, based on your needs. There are two ways to setup availability on your booking page.
Repeating Availability
Under Duration & Availability Availability, select Repeating Availability. Click Edit to set your working hours for each day. YouCanBook.me will scan your linked calendars between these hours for any conflicts. Any open times on your calendar will be displayed for booking in YouCanBook.me. To block a certain day or time, add a busy event to your linked calendar.
Calendar Managed Availability
Under Duration & availability Availability, select Calendar Managed Availability. Click Edit and set the widest range of working hours you might possibly take a booking. Set a keyphrase you will use to identify times you're available for booking.
Note: When you first turn on Calendar Managed Availability, the booking page preview will show "No Availability." It will show this until you've added blocks of time you're available for booking to your linked calendar. Refresh the preview once you've added blocks to your calendar.
To complete setup, open your linked calendar and create blocks of time when you want to take bookings. Each block of time will be titled with your selected keyphrase, and changed to status of Free (instead of the default Busy). The times where YouCanBookMe finds blocks of time on your calendar that meet the criteria will be displayed for booking.
Need help? Check out this troubleshooting guide.
Additional setup options
Meeting Duration
The default meeting duration on a booking page is 1 hour. Adjust this under Times & Availability Duration & Display.
The length of the meetings you can offer will depending on the start time of each booking set on your booking page. For more flexibility, set a smaller start time of each booking.
You can offer a fixed booking duration, where all meetings booked are the same length, or a flexible booking duration, where the client decides how long the meeting they will be based on the team members availability. Alternatively, you can set up Appointment types, which allows you to set fixed meeting lengths for specific services offered.
If you need different availability for different types of appointments, consider creating separate booking pages, or using the team feature to better manage availability.
Advanced booking page settings
Other settings on the Duration & Display page include:
- Adding padding between bookings so you're not booked back to back
- Take multiple bookings in a time slot for group appointments
- Setting a minimum and maximum booking notice to prevent clients booking too last minute or too far in advance
Booking form Questions
Add, remove, or reorder questions on the booking form your client will fill out before they secure the appointment. You can add unlimited questions to this form.
Emails & SMS
Under Notifications Actions, you can customize all of the emails and SMS that send to you and your client when a new booking is made. You can change the email address that sends the confirmation email to your client, and edit the content of the email sent. You can also add additional notifications at any point in the booking process.
FAQ on creating booking pages
How many booking pages can I create on my account?
Depending on your plan, you can create 1 booking pages on the free plan, 2 on the Individual plan, 6 on the Professional, and up to 200 in the Teams plan.
Is there a fee to create additional bookings pages that all link to the same calendar?
No, all booking pages that link to the same calendar can be created at no additional costs, limited by the amount permitted by your plan.
How do multiple booking pages interact with each other when it comes to bookings?
Booking pages that all link to the same calendar will share availability. If you take a booking on one page, that time will be unavailable across your other pages.
How can I create a single booking page for my entire team?
Check out our full setup guide for teams. Invite your team members to get started!
For further questions, contact our team at support@youcanbook.me.
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